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How to Set Up a Microsoft Teams Meeting for First-Time Users
By Aliya Chaudhry. If you buy something from a Verge link, Vox Media may earn a commission. See our ethics statement. You can use Teams for such tasks as instant messaging, collaborating on files, and hosting video meetings. While Teams was originally designed for work teams, anyone can sign up teamms a free home account.
Currently, with the COVID pandemic in mind, Vdeo allows up to participants in each of its free online meetings with a maximum of 60 minutes per meeting. These allowances are due to expire on June 30th, Before you start, you have to either sign in with your Microsoft account or temas one and then sign in. You can also, if you want, download the desktop or mobile apps. Here is how to set up a meeting via the desktop app; the process microsoft teams set up video call similar for starting a meeting via your browser.
Update January 5th,AM ET: This article was originally published on June 20th,and has been changed to include updates in the software. Skip to main content. The Verge The Verge logo. The Verge homepage. Menu Expand. Share this story. Microsoft Teams meeting.
Photo: Windows 10 home word processor free. Before starting your meeting, you can toggle your audio or video on or off or choose a background. You can share the invitation in several ways. From left to right, these allow you to toggle your camera on or off, switch your mic on or off, share your screen, access more options, see the chat, view participants in a column on the right side of the screenor hang up.
Microsoft teams set up video call the three dots in the middle to access additional microsoft teams set up video call like enter full screen, enable live captions, raise your hand, or switch off video for participants who join the call. Join the conversation. Most Popular.
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Microsoft teams set up video call.Setting Up a Conference Call with Microsoft Teams
Most of the key benefits of Microsoft Teams are in its features. In the screenshot below, you can see a row of buttons: Show participants, show conversation, more actions, toggle camera and microphone, and share content. This option shows a list of participants in the meetings and gives the organizer the option to mute others. You can also search for other Teams users and copy the meeting link or share the invite via email.
This is the meeting chat feature. Users can type messages, mark them as important, and have fun with gifs, emojis, and stickers. This feature, which Microsoft began rolling out in December , enables the organizer to create sub-meetings within the main Teams meeting. Organizations can choose how many breakout rooms they need, and assign participants automatically into equal-sized rooms , or manually, assigning participants to rooms as you choose.
Just like an in-person meeting, it helps to give others plenty of information to let them know what to expect. Remember to avoid inviting people unnecessarily. Before you click join meeting , you have the option to turn your video on or off, toggle your microphone, and choose or blur your background. Make sure the meeting runs smoothly by taking an active facilitation role.
At its most basic level, MS Teams video conferencing is simply a video call. But by using some or all of the features listed above, you can add a lot of value, improve efficiency and create a richer experience for participants.
Experiment with features like breakout rooms, file sharing, screen sharing, sidebar chat, and meeting recording. Looking for Microsoft Teams tutorials and training? Hugo Britt is a freelance content writer who believes that every topic is fascinating if you dig deeply enough. Hugo is the co-founder of content marketing agency Discontent.
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Help others by giving feedback at the bottom of the articles. This blog is made in Dutch. The multilingual website is offered with best-effort machine translation. Before you start, you have to either sign in with your Microsoft account or create one and then sign in. You can also, if you want, download the desktop or mobile apps. Here is how to set up a meeting via the desktop app; the process is similar for starting a meeting via your browser. Update January 5th, , AM ET: This article was originally published on June 20th, , and has been changed to include updates in the software.
Skip to main content. For more details about customizing your background, see Change your background for a Teams meeting. Customize your video feed with the Soft focus and Adjust brightness filters. Soft focus creates a smoothing effect for your face over video. Adjust brightness enhances the video quality when lighting is poor. Filters are turned off by default. Customize how you see other people’s video during a Teams meeting.
For example, you may want to see as many video feeds as you can at one time in a large meeting. Note: To provide the best possible audio and video quality, we might decrease the number of videos you’re seeing at once if you’re running a little low on bandwidth or device memory.
Gallery is the default view during a Teams meeting. This view can include up to 49 other participant videos on supported devices using the Teams desktop app. Other devices may show fewer participant videos, adjusted based on the device hardware capabilities. If there are more than 49 participants in your meeting, Teams will show the people who turned their cameras on and are speaking the most.
Supported devices: Windows devices with the Intel 11th generation processor or newer with four or more cores and Mac devices with Apple Silicon M1 and M2 chipsets or newer. For people who haven’t turned on their videos, Teams shows their profile pic instead or their initials if they haven’t added one. Depending on hardware and device capabilities, internet bandwidth, or whether content is shared or popped out, the number of videos displayed may be reduced.
In large meetings, Teams’ Large gallery view shows up to 49 participant videos in the meeting window at once. Note: If no one is sharing video, Large gallery won’t be selectable in the menu.
When more than 49 participants join a Teams meetings, see them all in a gallery with pages. Use these navigation controls to view or engage with more participants. Makes you feel like you’re in the same shared space with everyone in the meeting.
Together mode is available when there are at least five people in the meeting. If you’re a meeting organizer or presenter, you have an assortment of scenes to choose from. To change the scene, click on the scene name in the bottom left corner of your screen. Under Choose a scene , pick the one you want and select Apply.
The scene will change for everyone who’s in Together mode. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn’t match my screen.
Incorrect instructions. Too technical. Not enough information. Not enough pictures.
Microsoft teams set up video call. Scheduling a Video Meeting in Teams
Fill out the meeting details. Choose ie: Sales and Marketing weekly meeting b. Type in attendees that are part of your organization or invite external attendees.
Choose date and time d. Optional — Choose Channel e. Optional — Type in any particular details for meeting. Double check if you have all necessary and correct information and click send! Notes : Attendees will receive a unique conference ID in their email below. Teams lets you invite people outside your organization, including those who don’t have a Teams license. You’ll need their full email address to invite them. Go to where it says Add required attendees.
If anyone is an optional attendee, select Optional instead. To get access to this and other upcoming features, switch to Teams public preview. After you’ve invited people to your meeting, you can add up to 10 co-organizers to help manage your meeting. Before adding co-organizers, make sure the people you want to add are already added as required attendees and then follow the steps below:. On the meeting options page, next to Choose co-organizers , select the down arrow and choose the name of the co-organizer.
Note: To learn more, see Add co-organizers to a meeting. Type the name of a channel where it says Add channel under the time and date fields. Channels can’t be edited or added once the invite is sent. You’ll need to send a new invite with the updated channel. Note: When you have a meeting in a channel, everyone in the team will be able to see it and join it in that channel.
This feature isn’t available in private channels. Once you’ve added the people you want, select Scheduling Assistant to find the best time. If it’s a recurring meeting, open the dropdown menu next to Does not repeat just below the date.
Choose how often you want it to occur from the default options, or select Custom to create your own cadence. If you’re unfamiliar with how to add a calendar to a channel, the steps are outlined for you at See all your meetings in Teams. Once that’s done, you have a few ways to add events to the shared calendar. Or, select the arrow next to Meet now at the top of the app to open the menu and select Schedule meeting.
Each of these actions will open the scheduling form with the channel name filled in, feel free to add an Outlook group or individuals by manually entering their names. Guests and partners from outside your org won’t have access to the channel calendar and will also require being added to the meeting invite. Right-click an event in your calendar to RSVP, remove it if it’s canceled, or open the invitation to view the meeting details. If the event is a Teams meeting, you’ll also get options to Join online and Chat with participants.
Teams meetings will show a join button on an event in your calendar five minutes before the start of a meeting. Once someone joins the meeting, the event will change colors to let you know they’re online. Select Join to open the meeting settings window to confirm your preferred camera and mic settings before joining the online meeting.
Large gallery. Together mode. The default view when you join a meeting shows up to nine other people on your screen at the same time. If there are more than nine others in attendance, Teams prioritizes the people who have their video turned on and those who’re speaking the most. For people who haven’t turned on their video, Teams shows their profile pic instead or their initials if they haven’t added one. See the videos of up to 49 other people at once. This option is available when at least 10 people have their cameras turned on.
Note: If no one is sharing video, Large gallery won’t be selectable in the menu. When more than 49 participants join a Teams meetings, see them all in a gallery with pages.
Use these navigation controls to view or engage with more participants. Lets you feel like you’re in the same shared space with everyone in the meeting. Together mode is available when there are at least five people in the meeting. If you’re a meeting organizer or presenter, you have an assortment of scenes to choose from.
To change the scene, click on the scene name in the bottom left corner of your screen. Under Choose a scene , pick the one you want and select Apply. The scene will change for everyone who’s in Together mode. Note: The classroom scene automatically seats the meeting organizer or whichever presenter was first to join apart from the other participants. If you’re using Teams on the web Edge or Chrome browser , you’ll see up to four video streams at a time.
Join a Teams meeting and ask your participants to turn on their cameras to display a 2×2 grid of four participant videos at once. Note: 2×2 video on Teams for web Edge and Chrome is available as part of the public preview program and may undergo further changes before being released publicly. Available when content is being shared. This is the view to choose when you’d like to pay close attention to the content without the distraction of seeing people’s video feeds.
Note: You’ll need to turn on the new meeting experience to use Large gallery, Together mode, and Focus. In the meeting controls, select Change your view and choose Focus. To pin someone’s video to your view regardless of who’s talking, select More options in their video feed next to their name and choose Pin. To pin your own video, select More options in your video feed next to your name and choose Pin for me.
This will pin your video for your own view, others won’t see you pinned. Spotlighting a video is like pinning it for everyone in the meeting. If you’re an organizer or a presenter, you can choose anyone’s video including your own to be the main video people see.
To spotlight someone else’s video, right-click on the one you want and select Spotlight. To spotlight your own video, first select Show participants. Then, under Participants , right-click your name and select Spotlight.
You can spotlight anyone else’s video this way, as well. For more details, see Spotlight someone’s video in a Teams meeting. To hide your own video, select More options in your video feed next to your name and choose Hide for me. This will hide your video for your own view, others will still see your video.
Teams crops some videos to make them fit your screen better. When you join a Teams meeting or call on the mobile app, you can customize your video experience—and the video you share with others—in a bunch of different ways.